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Board Secretary

Lafayette, LA, USA

Job Type

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About the Role

1. Meeting Administration:
Coordinate with the board chair and executive director to schedule board meetings and distribute meeting notices.
Prepare and distribute meeting agendas and supporting materials to board members in advance.
Ensure that meetings are well-organized and that minutes are taken.

2. Meeting Minutes:
Attend all board meetings and accurately record meeting minutes, capturing key discussions, decisions, and action items.
Prepare draft meeting minutes promptly and distribute them to board members for review and approval.
Maintain a record of all approved meeting minutes for reference and compliance.

3. Board Records:
Maintain an organized and accessible record of board-related documents, including bylaws, policies, and official resolutions.
Ensure that board members have access to up-to-date governance documents.

4. Correspondence:
- Handle official correspondence on behalf of the board, such as thank-you notes, official letters, and notifications.
- Maintain a record of incoming and outgoing correspondence.

5. Board Support:
Provide support to board members in their roles, such as helping with orientation and onboarding of new members.
Assist in board committee coordination and communication.

6. Filing and Compliance:
Ensure that the organization maintains compliance with legal and regulatory requirements regarding board activities and records.
Assist in the preparation and submission of required reports and filings.

7. Communication and Notifications:
Help disseminate important information and decisions to the organization's staff, volunteers, and stakeholders as directed by the board.

Time Commitment:
Quarterly board meetings, additional tasks between meetings, and time for record-keeping

The Board Secretary plays a crucial role in maintaining the integrity and transparency of the Acadiana Queer Collective's board activities. Their work helps ensure that board decisions are well-documented and communicated effectively, contributing to the organization's success and accountability.

Email Resume and Cover Letter to


  • A strong commitment to the mission and values of the Acadiana Queer Collective.

  • Excellent organizational and administrative skills.

  • Strong attention to detail and accuracy in record-keeping.

  • Effective communication and writing skills.

  • Familiarity with non-profit governance and board operations is a plus.

  • LGBTQ+ community involvement and familiarity with local issues preferred.

About the Company

Welcome to the Acadiana Queer Collective, a 501(c)(3) nonprofit organization established in 2022 with a passion for fostering a vibrant and inclusive community for queer individuals in the Acadiana region. At the heart of our mission is a commitment to providing opportunities for queer people of Acadiana to stand together, fostering a sense of unity and strength within our diverse community.

As the proud organizers of Pride Acadiana, Inclusive Prom, and the Health and Wellness Fair, we strive to create spaces that celebrate the rich tapestry of LGBTQ+ identities. These events are not only occasions for joy and connection but also platforms to promote the positive visibility of queer individuals throughout the community.

In addition to our signature events, we take pride in managing an LGBTQ+ affirming Resource List, a valuable compilation of supportive businesses and providers in our community. Our commitment goes beyond these initiatives, as we are dedicated to continually expanding our programming and resources in the coming years, ensuring that we adapt to the evolving needs of the LGBTQ+ community in Acadiana.

Our Mission is simple yet profound: to provide opportunities for queer people of Acadiana to show up for one another. By doing so, we aim to cultivate a community where everyone feels a sense of belonging, support, and empowerment. Through our work, we strive to dismantle barriers, challenge stereotypes, and create a society where diversity is not just accepted but celebrated.

Our Vision is one of connection and support. We aspire to connect and support the Acadiana LGBTQ+ community so that every queer individual feels included and valued. We believe in the power of solidarity, recognizing that by fostering a sense of community, we can overcome challenges, celebrate successes, and collectively create a more inclusive and compassionate Acadiana.

Join us on this journey of building a stronger, more connected, and supportive community. Together, we can shape a future where every queer person in Acadiana can live authentically, thrive, and contribute to the rich mosaic of our diverse and beautiful community.

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